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ElectronicsEpson WorkForce DS-790WN scanner review

Epson WorkForce DS-790WN scanner review

Epson was one of the first companies to use USB for scanning purposes, and it is a feature of its multi-function office printers that always impresses.

But, the process of copying documents isn’t identical to creating a document image. For this specific task, Epson has an extensive selection of scanners specifically designed for this purpose that are available Under the WorkForce label.

In this article, we’ll take a look at the WorkForce D790WN, a tiny document scanner that comes with advanced features specifically designed to ease workflows to help with imaging.
It’s expensive; however, can the stunning Epson quality and design justify the cost?

Epson WorkForce DS-790WN scanner
(Image credit: Mark Pickavance)

Price and availability of Epson

Its UK cost for the DS-790WN in the UK is PS629.99 The USA; it’s $749 directly through Epson. Strangely it’s priced more than retailers on the internet, and directly purchase via Epson is the best choice.

Epson WorkForce DS-790WN scanner
(Image credit: Mark Pickavance)

Construction and design

We were sure that this Canon ImageFORMULA R40 was a tiny computer scanner before it revealed that the WorkForce (r) 790WN DS-790WN appeared from its box.

With dimensions that measure 296x the 167 mm of space when the trays are closed and 296 x 221 and 217 millimeters of free area. It weighs 3.7 kg. It is a small model that is easily transferred around the office, should it be required.

To keep the weight to a minimum and the production costs low, the DS-790WN is composed of impact-resistant plastic set against a stronger aluminum frame.

It is divided into two pieces that need to be put together following the removal of the packaging. It can be accomplished in seconds after the adhesive tape used to secure the moving parts to prevent them from shifting during the transportation is removed.

Inside the box is a laptop-style power brick that includes a cable, Ethernet cable and USB cables, Ethernet the LAN cable,s, and basic printed instructions on discs for the software. What is why 2022 years and a year later, Epson is still providing discs that contain files remains an open question. Maybe a 50-cent USB key is better, or the QR code that allows downloading files is what you need.

It is vital to keep in mind that the DS-790WN can function without the aid of an operating system or computer; however certain functions are accessible only when connected to a network.

When you power up the device, it will display the large bright, vivid 10.9-millimeter screen that allows you to begin the initial scanning process, change settings, and select the pre-sets you’ve chosen.

As with other types of equipment, the documents are stored in the top hopper, which can accommodate as many as 100 sheets. After scanning, they’re discharged into the tray below. Guides can organize the papers. The DS-790WN can accept A4, Legal, Letter, and other smaller sizes.

The smallest files that it will accept are 50.8 millimeters, and the largest is 215.9mm wide and 6,096 millimeters in length.

Epson WorkForce DS-790WN scanner
(Image credit: Mark Pickavance)

Documents can be single-sided or double-sided; however, the scanner requires that the operator specifically specify this and isn’t automatically detected. Paper that weighs between 27 to 413 grams per square millimeter can be processed, and it’s possible to use plastic cards.

The input capacity of 100 sheets is dependent on what size you have in your stocks. However, you’ll be able to supply the necessary quantity of pages that weigh 80g/m2 and are ready to scan.

The quoted duty cycle is quite impressive, with 7000 pages per day. Considering the amount of scanning, there is an alternate roller system available on shelves. Based on 45 pages per second for color and monochrome scans, at 300dpi, 7000 pages is the equivalent of about 155 minutes of total scan time. However, these figures don’t consider delays when organizing and loading paper and after which the scans are removed, or the delay caused by blocked or not working properly.

Its speed for scanning 45 frames per minute may not be the fastest, but it’s slower than the comparable Canon DR-M260, Fujitsu 7160, and Raven Pro Max models. But it’s significantly more efficient than scanners, cheaper, and comes from these brands.

The only flaw we observed in the layout and design of the DS-790WN is the USB Type-A port, which can transfer data directly onto external storage devices. It’s just behind, between the LAN port and the USB Type B port. This is why it’s not easily reachable. This port is supposed to be at the front of the device; however, there was a reason why the Epson engineers did not consider the possibility of placing it in front of the machine.


Epson WorkForce DS-790WN scanner
(Image credit: Mark Pickavance)

Workflow of Epson

Spec Sheet

Document Feeder Capacity: 100 Sheets

Daily Scan Capability: 7,000 Pages

Dimensions: 296 x 169 x 167 mm

Weight: 3.7 kg

Networking: Ethernet LAN and WiFi

Maximum Scan DPI: 600

Pages per minute: 45 B&W, 45 Colour (300 dpi single-sided)

images/minute 90 white and black, 90 color (300 dots/in, double-sided)

Scan duplex: Yes

Scan to the Internet: Yes

Scan to Network: Yes

Scan to USB: Yes

Software: Epson Scan2 (TWAIN), SANE (Linux), WIA (Windows), ICA (Mac), ISIS (Windows)

Document imaging is changing documents made of paper into digital files that others can read or copy with no fear that the paper’s original might be damaged or be lost in value.

It’s equally about getting these documents to the right place to access them to be found. The DS-790WN provides a variety of document paths specifically designed to be connected with certain workflows that companies typically use to scan documents.

In the simplest sense, it’s feasible for the DS-790WN to be transported to a distant area. For instance, a company needs to set up the document repository before being saved. After that, the documents can be directly transferred to the USB storage device without the requirement to use a computer.

But the scanner has been built for more advanced workflows in which the scan data is transferred to an FTP server and then transmitted via email or then transferred directly to Cloud or even to a nearby computer. It can be more efficient than these options, so sending the data straight to servers local and cloud storage can be made an already pre-defined option.

Additionally, Epson has also implemented security measures, making it possible to connect to an NFC card reader that can be connected to the scanner. This reader can identify the person scanning and securing data traveling through the network through the authentication server. This offers the assurance that checks won’t be altered or redirected by the scanner and then transferred to the repository. This is something that those who require privacy will appreciate.

A great illustration of this usage model can be seen when an employee in HR scans wage information. The employee scanning tells that the scanners will be delivered to a network address that isn’t accessible to the users connected to the system.

It’s the program to make the best use of this amazing hardware 

Epson WorkForce DS-790WN scanner
Its the software that makes the most of this excellent hardware (Image credit: Mark Pickavance)
Based on how the user wishes to use the DS-790WN, it can be controlled using the PC or Mac using Twain and ISIS drivers. In addition, scanning can be started by using any software compliant with this standard. It is also compatible with Linux using SANE standards and is intended ideal for those who use this platform.

For businesses requiring a sophisticated workflow for image processing, Epson-created Document Capture Pro is a powerful program that offers more control over how images will be indexed. It is possible to make names that use dates, barcodes, times, and numerous variables.

It also allows job separation. In this case, empty pages can be used to manage situations where the system decides that a certain set of pages are a document, and the process of creating the new record has started.

This aspect could be essential. Scanning 100-page blocks of pages and manually sorting them to place them into documents could take a long time and be time-consuming.

Another important tool for time-saving is the top OCR program. Our tests performed flawlessly up to tiny points, and the generated text documents offer a reliable method of finding all the pages scanned with particular references.

Epson WorkForce DS-790WN scanner
(Image credit: Mark Pickavance)

Final decision

It might be slower than other scanners but think about the many other tasks that must be completed during scanning.

There’s just one major problem evident in Epson DS-790WN and a number of its competitors: cost.

It’s more affordable than its competitors by $100, but this doesn’t mean that the Epson DS-790WN isn’t expensive.

If you think about purchasing two Canon R40 (opens in new tab)scanners for the same cost and twice the capacity if you have the proper resources and the right resources to spare, the Epson appears expensive.

However, the R40 isn’t a device that can be networked since it’s not network-ready, and the capabilities of an Epson could allow it to perform about the same amount of scanning throughout the day.

What’s the most important thing, and is it feasible to establish the exact duration of time the DS-790WN could continue to scan if it had reached its 7,000-page daily reliable duty cycles’.

It’s built well, and Epson provides kit kits for replacement rollers and an optional warranty extension, so some confidence in its durability isn’t an unreasonable expectation.

Epson WorkForce DS-790WN scanner
(Image credit: Mark Pickavance)

As we’ve observed, it boils down to the amount of stapled pages that are accidentally pushed through and how careful the workers are in eliminating jams without causing harm to the internal routes.

If you’re planning to invest in this type of equipment, having a second to think about it can help you ensure that this equipment is in use for a long time.

To be more precise, if the cost wasn’t a concern for you, this is one of the best desktop scanners we’ve seen, with remarkable flexibility and all the features that every workflow for document imaging needs.

If you’re seeking the raw speed of scanning, other brands could be quicker, but the Epson DS-790WN is hard to compete with in terms of overall hardware and software.

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Aizaz khan
Aizaz khan
Aizaz was the first person to get a byline on his blog on technology from his home in Bannu in 2017. Then, he went on to a career in breaking things professionally at my electric sparks which is where he eventually took over the kit as a hardware editor. Today, as the senior editor of hardware for my electric sparks, he spends time reporting about the most recent developments in the hardware industry and technology. If he's not reporting on hardware or electronics, you'll see him trying to be as remote from the world of technology as possible through camping in the wild.


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